Church Admin Position

Position:                             Church Administrator

Status:                                 Part-time, Non-Exempt; 28 hours/week

Compensation:                 $24,750 – $27,650, commensurate with experience and skills

                                             Vacation and sick leave; paid holidays

About us:                           Gethsemane Lutheran Church is a congregation of the Evangelical Lutheran Church in America (ELCA) located in Southeast Portland. We serve God and our neighbor through our own ministries and the shared use of our building for community groups and activities.

Position description:       The church administrator is the primary contact for members, community groups, the needy, and the curious. The church administrator oversees the regular activities of the office while providing administrative support for the staff and church council. The church administrator is also responsible for the financial accounting for the congregation.

Essential Functions:        

The church administrator will…

  • Demonstrate strong administrative skills and attention to detail
  • Demonstrate strong communication skills
  • Maintain complete confidentiality of sensitive information
  • Be able to work independently and collaboratively
  • Have experience with basic publishing and accounting/spreadsheet software, including Excel, Word, Publisher, Power Point; ability to learn new software, including Power Church and Servant Keeper
  • Have experience with social media platforms, including websites, Facebook, Instagram, etc.

Primary Responsibilities

                                             Office Management

  • Serve as the main contact point for the office
  • Stock/organize supplies and materials
  • Prepare worship bulletins for all services, including worship, funeral, wedding
  • Manage maintenance of all office equipment
  • Prepare and distribute monthly newsletter
  • Maintain and update church member directory
  • Maintain church records
  • Maintain and update social media platforms
  • Oversee building use requests
  • Attend monthly evening council meetings, serve as recorder
  • Prepare reports for and attend annual congregation meeting, recorder
  • Schedule offering counter teams
  • Record weekly offerings and make deposits
  • Track, process, record all invoices and bills
  • Process payments and payroll, including quarterly payroll taxes and SAIF insurance reports
  • Produce monthly budget statements
  • Process federal tax reports (W-2, 1099)
  • Assist with annual budget planning
  • Assist with annual audit


  • Broad office experience (administrative assistant, office manager)
  • Excellent written and verbal communication skills
  • Proficiency with word-processing and spreadsheet programs
  • Proficiency with social media platforms
  • Ability to manage multiple priorities
  • Sense of humor
  • Familiarity with liturgical church season and festivals a plus

Send resume to:     

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